Police verification of PG tenants: what an owner actually has to do
It is not a state law, it is a local police order — and it lands on you, not on the resident. Here is the process, and the part that gets hard at twenty beds.
Everything HamaraPG does
The whole product, module by module, with the plan each one belongs to.
Rooms and beds
The building, bed by bed
Occupancy is the whole business. Everything here exists so you can see it without counting.
- Free
- Occupied
- Held
Floors, rooms and beds
Floors, then rooms, then individual beds, each with its own photos, amenities and rate. Double-booking is impossible, even from two phones.
FreeRate cards, hourly to monthly
Price by property, by room type, by room or down to one bed, for hourly, daily, weekly or monthly stays.
StandardEnquiries and follow-ups
Walk-ins, calls and web enquiries tracked from first contact to booking, with follow-up reminders so nobody is forgotten.
StandardThe people in them
Booking to deposit back, in one record
The documents, the agreement, their own login, and the notices everyone in the building has to see.
Tenants, bookings and KYC
One record per resident — booking, documents and history, through check-in, notice, move-out and deposit settlement.
FreeDigital agreements
An agreement generated from the booking and accepted with a code on the resident's own phone, before anyone moves in.
ProResident logins
Residents get their own sign-in for dues, payments, complaints and notices, so routine questions stop arriving at 11pm.
ProNotices
House rules, water-tanker timings, a festival holiday for the mess — posted once, visible to everyone who lives there.
ProRent and money
Everyone's rent, arriving in one ledger
Invoices that write themselves, links that reconcile themselves, what is still outstanding and from whom, and a GST position you can hand to a CA.
Invoices, payments and deposits
Monthly invoices with pro-rata and late fees, on their own. A UPI link reconciles itself; cash and bank take one tap. Deposits held and settled here too.
FreeAutomatic dues reminders
Residents who have not paid are reminded on schedule, without you keeping the list of who they are.
ProElectricity meters and splitting
Enter the reading; the bill splits across the roommates behind it — equally, or by the days each stayed.
StandardExpenses and recurring costs
The cook, the internet, the building rent, the water tanker. Recurring ones are set once and post themselves monthly.
StandardThe building's own day
Every job raised, and every job closed
Complaints with a clock on them, the week's menu and the morning round — the work that has no invoice attached to it, and gets forgotten for exactly that reason.
Complaints with SLA timers
Residents raise issues in their own language. Urgent ones get a clock, every one gets an owner and an update trail.
ProMess menu
The week's menu lives in the app, which is the end of the daily "khaane mein kya hai?" question.
ProHousekeeping checklists
The morning round as a list that gets ticked, so a missed bathroom is a record rather than an argument.
StandardWho does the work
Who came in, and who did not
The people who run the building and the things they run it with — a roster, an asset register, and the phone numbers you ring when something breaks.
Staff roster and attendance
The people who run the building — most of whom never sign in to anything — with their roster and attendance.
StandardAsset register
Which AC is in 101, when the geyser was bought, what it cost.
ProVendors
The plumber, the pest-control contract, the laundry — kept next to the work they were called for.
ProIf you lease the building
The operator's side of the deal
Most PG software assumes you own the property. This part assumes you do not.
Landlords and lease deals
What you took, from whom, on what terms — behind the financial permission, because that is a live negotiation.
ProPayables and payouts
What you owe rather than what you are owed, starting with the building rent, split out from the lease terms.
ProP&L and ROI
Collected against spent, month by month, per property, with the break-even bed count.
ProDetailed reports and the CA pack
The registers your accountant asks for, including the GST view that separates taxable value from exempt value.
PremiumWho can see what
Team, records and control
A warden, an accountant and a cook's supervisor should not all have the same reach.
Team and roles
A view and a manage permission on every module, and staff limited to specific properties — a warden sees one building.
FreeCustom roles and the audit log
Build a role that matches a real job instead of picking the nearest preset, and see who changed what.
ProCompliance register
The licences, the renewals and the dates they fall due, in one place. Owner-only unless you hand it out.
PremiumDocument library
Agreements, ID proofs, bills and certificates, filed against the record they belong to.
PremiumAudit-log export
The log, out of the app and into a file, for the times somebody outside the app has to read it.
PremiumAI assistant
Ask about your own data in plain language instead of building the report that would have answered it.
PremiumPriority support
Priority on your tickets. Support itself is on every plan, including Free.
PremiumFree covers 5 beds in 1 property with 1 staff login. The rates for everything above that are on the pricing page, in full, with a calculator.
Questions
About how it works.
Do my tenants need to install anything?
No. Rent links open in any UPI app, agreements are accepted with a code, and notices are visible on a simple link. Resident portal logins are part of Pro and above.
Can I manage hourly or daily stays?
Yes — a bed can be rented hourly, daily, weekly or monthly, each with its own rate. Short stays are billed upfront automatically; monthly stays bill by cycle with pro-rata.
How does the GST handling work?
HamaraPG applies GST entry 12AA to every invoice: accommodation is exempt when the value is ₹20,000 or less per person per month and the stay runs 90 or more continuous days, and the test is applied per person, so two people sharing a room are assessed separately. The thresholds and the rate come from the GST rule on your account, nothing is charged at all if your organisation is not GST-registered, and every invoice records why it was exempt or taxable. Rules change and they are not the same for every PG — confirm your own position with a CA.
Questions about cost are answered on the pricing page.
From the blog
The rules the app is built around.
The rental agreement PG owners skip, and what it costs them
Everyone knows why the agreement gets skipped. The honest question is what you give up by skipping it — and the answer favours the resident, not you.